Follow these Video Conference precautions
Lockdown continues to run across the country due to the coronavirus. IT and corporate offices continue to operate their projects from ‘work from home. Reports say that if the lockdown is lifted in a few days, many employees would have been ready to perform the work from home. Work from home, what is it? sitting at home and doing the distance work. But, during video conference meetings, do’s and don’ts should be exercised. Otherwise, there may be some negative feedback from employees. Here are some suggestions for frequent video conference participants.
Video Conferencing presentation Best Practices
1. Clean Your Surroundings
The office desk or conference hall is to be clean so there will be no workspace problem. You must make sure that the surroundings are clean while in the same house. Avoid the things like pillows, clothes, and children’s toys next to you during a video call. Also, be careful not to interrupt anyone and tell your family about the video call conference before. Otherwise, you can receive middle disturbed calls in the middle of the conference.
2. Keep the Camera in the right direction
When you speak on the camera, other people at the conference observe your face and eyes. So, adjust the laptop cam, or webcam direction towards your face appropriately to look good during the video conference. Try to see the camera as much as possible.
3. Must Use Headphones
Headphones are a must during video conferences. Because the call involves fellow employees, bosses, and clients. Also, your family could identify that you’re in an important meeting. Also, make sure that the headphone you are using is noise withstand. Because of that, your child’s disturbance, the sounds of the house, and the screams of dogs are not heard by others. Large sounds are a bit small and therefore not a big problem.
4. Turn Off the Notifications
We get updates in the form of notifications on things we like. But, when a video conference takes place, it can bother you. Notifications can seriously disturb your concentration when attending a conference as a serious. As a result, video group calls can be frustrating. So, turn off notifications while at work. Even it is better to activate the Don’t Disturb option on your handset or PC.
5. Take a Break
As part of the task if we want to participate in more video conferences. At that time take a few minutes break between calls and write down the most important points in the conference so far discussed. Because of this, there is no difficulty in forgetting the summary of meetings. This break could also be useful to prepare for the next-level video call.
6. Speak Slowly
Do not speak too fast in a video conference in a hurry to get the job done. They could not be understanding what you said to those on the group call. If you want to take a break for a moment, just laugh a little. Due to this, your participants could not find your mistakes.
7. Record a Conference Call
Note Important points during the video conference. It is best to record the video call record if it is possible instead of having to write it down on paper. This will make it possible to note the main points of the meeting after the call. You can also analyze the conference summary once again.
8. Use the chat function without interrupting
At the end of the video conference, during the question-and-answer session, all the conference participants might be asking you questions and answers at once. This can lead to confusion. Use the chat function instead. So that the questions and answers of the video call members could be here clearly.
9. Mute Audio or Hide Video
When you have no chance to speak at a long-running video conference, or if you are completed the speaking, mute your audio. This will keep others from hearing unnecessary sounds from your side. Also, take a break if your participation in the group call is completed or even if you are in the group without talking. Hide the video at that time.
10. Don’t forget to log off
Don’t forget to log off after the video conference is completed. If you forget log off after completing the video conference. the tasks and conversations you have done after the call would be visible to other participants. So, one or two times check whether the log-out is successfully done or not.
Conclusion:
Comment below if you know other tips on video conference do’s and don’ts or share this if it helpful for others.
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