Read here what are Gmail’s features and benefits? And how to use Gmail’s advanced features for your Business and Individual purpose? And Uses of Gmail options.
Do you know? How to use the Gmail app effectively in 2020? If you don’t know, follow this manual instructions tutorial which explains completely how to use Gmail features and its advanced tools usage.
1. Read receipt or read request in Gmail
You can use the Read receipt or read request of Gmail advanced technique to find out when the recipient opened your sent email.
Only, To and CC fields recipients will receive the read request but not the Bcc,
mailing lists, or aliases.
Setting up read receipt
- Open your Gmail and write your email.
- Now, at the bottom of the email window, click on more and select request read receipt.
- Then, click send so you will receive a notification email when the recipient opened your email.
2. Filters in Gmail
Are you receiving en number of emails from different sources daily? Then, use the filter
An advanced technique to label and sort messages automatically in your Gmail.
Using the filter option, you can apply the label and categorize incoming messages from social media, forums, offices, and VIPs.
Create a Filter to sort out emails in Gmail
Open your Gmail account and go to the top of Gmail, where from the top of the search box, click on the down arrow and write the matching words of the email which you want to sort.
And select the don’t include checkbox and then click on create a filter.
Now, on the second prompted window, select the checkboxes to skip the inbox(Archive it) and apply the label.
Now, choose the label if it already exists or create a new label and click on create a filter.
Finally, you have created a filter successfully.
3. Calendar responses in Gmail
Are you receiving continuous google calendar responses? so don’t you want those filling your Gmail inbox?
Then, create the filter to deviate calendar responses from the Gmail inbox and separate them with labels.
Alternatively, separate those from the Gmail inbox by creating filters and read those responses separately by clicking on the labels.
To create a filter, follow the ‘filters in Gmail‘ advanced technique from the above 2nd topic.
4. Canned responses in Gmail
The other advanced most useful technique is canned responses in Gmail.
Compose your Gmail once, and send it automatically for the same reply unlimited times.
It means, that writing the same replay email thousands of times, consumes your time and energy.
So, create your replay once and save it as canned responses and create a filter with keywords related to automatic replay.
Thus, your Gmail automatically responds to common messages.
So, Learn to create filters from the 2nd method.
5. Different languages in Gmail
So, you can create or type your email in different languages through google input tools.
If you require to send emails in different languages for your international clients.
Then, set up Google input tools in your Gmail.
Types of google input tools:
- Handwriting input
- Transliteration
- Input Method Editor (IME)
- Virtual keyboard.
Set up input tools in Gmail
- Go to your Gmail and click on settings.
- Select the General tab⇒language⇒Show all language options ⇒Enable the input toolbox.
- Next, click on the input tools⇒all input tools⇒selected input tools⇒Ok⇒save changes.
6. Gmail as your default email program[works in Chrome Browser only]
You can directly open your Gmail compose window through webpages, instead of your desktop Gmail client.
For this technique, you have to set up your Gmail as the default email program.
Set up your Gmail as the default email program.
- Go to chrome browser and click more and then settings.
- Click on advanced ⇒Privacy and security⇒Site Settings⇒Handlers⇒Allow sites to ask to become default handlers for protocols (recommended).
- Now, go to Gmail in Chrome browser⇒click Service handler⇒allow⇒done.
7. Switch between multiple accounts at once
- If you have multiple Google or Gmail accounts, signing out from one Gmail and signing in to another Gmail account frequently, frustrates you.
- To avoid this continuous routine problem, Gmail allows you to sign in to multiple accounts at once.
- This advanced feature can be worked for both on mobile and the web.
- Once you add your multiple accounts as a list, next onwards, just tapping the menu option of your Gmail, you can switch between them simply.
Adding accounts to list on a Mobile
- Open the Gmail app.
- Click menu or settings.
- Now, click manage accounts.
- Then, select add account, and next, follow the steps to add another account.
- Now onwards, you can switch between accounts.
Adding accounts to the list on the web
- Open your chrome browser and click the already signed-in account profile image at the top right corner.
- Next, click manage people.
- Then, click add a person, and then finally sign into the account which you want to add to the list.
8. Send emails to different email addresses from the Gmail inbox
Are you maintaining multiple email addresses? when you are sending a message with a different email address, are you switching from one email address to another email address?
Now, you don’t need to switch between multiple email addresses to send messages.
You can send emails from up to 99 different email addresses from the current signed-in Gmail account.
So, Gmail has this advanced inbox feature to send mail from different email addresses like yahoo mail, Outlook mail, and other non-Gmail addresses.
Add the Non-Gmail addresses list to your Gmail
- Open your Gmail and click the settings at the top right.
- click accounts and import and go to ‘send mail as.
- Click add another email address.
- Now, add the address.
- Tap the next step and click send verification.
- Then, click add an account.
- Now, confirm the address.
- Finally, your Gmail is ready to send mail from multiple email addresses.
9. Add-ons and scripts in Gmail
Are you working with Gmail, sheets, google docs, forms, and slides daily. If it is, you can add your own functions to them to improve their functionality with the help of ready-made add-ons and scripts.
For example, you can add form responses in docs to create a poll and interview questions to your presentation and more.
include an add-on
- Go to forms and at the top right corner, click Add-ons.
- Then, go to get add-ons and click add-ons.
- Now, click on free and tap allow, and you have been added add-on to forms.
adding script
- Open docs and at the top, click tools and go to script editor.
- where create your script.
10. Composing newsletters or templates in Gmail
Do you want to send a wedding invitation, birthday invitation, and project events?
Then, Gmail allows you to create newsletters or beautiful templates using the mail-merge technique.
You can send stunning temples to a group of people at once.
Insert newsletter with docs into Gmail
- Open google docs and select template gallery.
- Next, choose the template which you want to send.
- now, at the top right, click add-ons and go to get add-ons.
- Next, search for mail merge and click edit and choose to select all.
- Now, click edit and copy.
- From Gmail, create a new message and enter the email address list.
- click send mail.
11. Send messages or attachments with the confidential mode in Gmail
In some cases, you may require to send a sensitive email to the recipient that is confidential.
So, in Gmail, you can send emails in confidential mode.
The recipients can’t share, send, screenshot, or copy confidential messages or attachments.
Moreover, you can set up expiration dates, control, and disable recipients completely from accessing it.
Set up Gmail confidential mode for messages and attachments
Go to Gmail and click the compose button.
Now, go to the bottom of the compose window and click turn confidential mode on the symbol.
next, set the expiration date and click save and send mail.
12. Send a PDF through Gmail
You can use Gmail to send PDFs with the help of adobe acrobat. Instead, recipients get an email with the link when they click on it, it will be opening in adobe acrobat.
To send PDF docs with Gmail, open a PDF in Acrobat DC, and at the top right, you will find sharing tools, where click the mail symbol.
Next, the PDF attachment will be opened in Gmail and compose a message and add a recipient.
Finally, click send.
13. Gmail settings
In Gmail settings, you can add email signatures, you can change notification settings and more.
So, you can change settings in Gmail, in whatever way you require.
14. Gmail Supported browsers
You can access your Gmail app using the fastest browsers like Chrome, Firefox, Internet Explorer, and Safari.
15. Setting email notifications
when you get new emails, to get alerts on your phone or computer, you can turn on notifications in your Gmail.
16. Signature in Gmail
If you want to impress recipients with quotes and bottom-line messages.
Then, Gmail provides your Signature feature to send a message with the contact information or quotes at the bottom of the footer of the mail.
A signature is a text message.
17. Changing the profile picture in Gmail
When someone opens your Gmail message, if you want to notify them with your image, then you can upload your images as a profile picture in Gmail
18. Vacation auto-reply in Gmail
Suppose, if you are on holiday tour or in no internet place, then if people send you mail to which you can give replay with setting up vacation response message.
So, they will receive an automatic reply.
19. Using Gmail offline
Even if you do not have internet, you can access, read, respond, and search your Gmail opening with the ‘mail.google.com.‘ link.
20. Labels in Gmail
To store your emails in different ways, you can create labels. Similarly, you create labels as many as you want.
21. Display and accessibility settings in Gmail
You can change your Gmail language settings as well as turn images on or off.
Moreover, you can apply different types of Gmail themes and add toolbar buttons.
And also, you can use Dark mode in your Gmail.
22. Experimental features in Gmail
If Gmail going to release any experimental features of its functions, it provides you experimental features within Gmail settings.
Then, you can test and share the experimental features and you can send feedback.
23. Calendar status(Out of office” event) in Gmail
Are you using your Gmail for office and work purposes? then, create an ‘out-of-office event.
If anybody sends you an email, then they will get an ‘out of office message status.
Conclusion
If you know more about Gmail tips and tricks or how to use Gmail? Please share through comments or share this to help others.
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