Today, we will discuss what are the features of Microsoft OneDrive for business? And its latest updates and review in 2020. Yes, OneDrive is a business-centric cloud storage and file sharing service. This is the best alternative for Google Drive Enterprise, Dropbox Business, and other business-focused solutions.
What is OneDrive
OneDrive is a great place to store, sync, and share your work files. As part of your company’s Microsoft 365 subscription or SharePoint server, you can save files on OneDrive and work with them from any device. All files are private unless you decide to share them. Use OneDrive from your web browser or the OneDrive app. It can be used on all your favorite devices including Android, iOS, or Windows Phone.
Highlights of OneDrive for business
- Access, share, and collaborate on all your files from anywhere.
- OneDrive is a vivid file application for Microsoft 365 that connects you to all your files so you can protect your work and share and collaborate from anywhere.
- Easily store, access, and find Microsoft 365 personal and shared work files from any device, including Microsoft Teams. Offline edits are automatically synced the next time you connect.
- Work quickly and intelligently with anyone inside or outside your organization. Share files securely and collaborate in real-time with Word, Excel, and PowerPoint on the Web, Mobile, and Desktop.
- The OneDrive mobile app lets you create, view, edit, and share files on the go. Easily grab your whiteboard and scan receipts, business cards, and other paper documents for storage.
- Backup and protect your files with OneDrive. Easily recover files from accidental deletions or malicious attacks, and maintain security measures to keep your information safe.
You can buy it starting from $60 for a yearly plan which consists of one terabyte (TB) of storage. Similarly, you can store up to 15GB size files and can share files securely inside and outside a company, however, you can sync local copies of files or folders for offline viewing.
This is a great solution for those who already use Microsoft services like Microsoft Exchange, Microsoft Office 365, and Microsoft Teams. Likewise, OneDrive for business is a standalone adaptable cloud storage and file sharing solution.
The choice is yours, whatever operating system (OS) or productivity services you are using, it’s a viable or versatile character apt solution for your business.
Recent OneDrive feature updates for 2020 include web dark mode and up to 100 GB file size upload limit, along with existing collaborative functionality, artificial intelligence (AI) that helps organize files, folders, and projects, and increased security and monitoring solutions.
Moreover, you can integrate Microsoft OneDrive with Microsoft Office 365 to achieve highly integrated productivity, collaboration, and sharing toolset. As a result, you can get seamless access to the most effective tools on PCs, mobile devices, and the cloud.
The scope of Microsoft’s cloud technology is dramatically hyped due to the rigid solution of OneDrive for Business.
You can view over 270 file types ranging from Microsoft’s own Office files to more complex multi-layer AutoCAD files or Autodesk CAD with the help of OneDrive for Business
For instance, if any business not relies on Microsoft or needs a solution that combines cloud and on-premises storage solutions, it is better to choose other Editor’s Choice options.
Egnyte Business has many applications that connect storage, sharing, and collaboration tools to your desktop OS where you can access assigned structured folders.
OneDrive Plans and Pricing
However, OneDrive for Business is a one-level business plan, you can start an annual subscription at $ 5 per user per month.
If you want only OneDrive without MS office apps, you will get 1 terabyte of storage, the ability to store files up to 15 GB, the ability to securely share files inside and outside your organization. As well as, synchronization of local copies of files or folders for offline viewing.
With OneDrive for Business Plan tier 1, you can create and edit Microsoft Word, OneNote, PowerPoint, and Excel documents within your Office.com browser.
As a result, you can access most Office 365 features regardless of any device or operating system.
One of the strengths of OneDrive for Business is its strong desktop sync.
Its built-in search and discovery tools help you to find the most relevant apps, and including the recently opened files, folders, and integrated elements, tagged documents, and files.
Likewise, you can have a OneDrive 2 annual Business subscription plan for the cost of $ 10 per month.
Even if you choose OneDrive 2 tier plans without Office apps. You will get unlimited cloud storage.
And also, its advanced data loss prevention features help you to detect, monitor, and protect private information.
If you choose the Microsoft Office 365 Business Premium plan, you have to pay $12.50 per user per month for a year subscription. This single plan allows 300 user limits and five devices per user.
This tier is similar to Microsoft Office 365 as well as the OneDrive for Business Plan 1 options but it gives you numerous advanced functionalities and features.
Furthermore, Office 365 Business Premium has evolved to SMB’s and operates on desktop and web versions of Outlook, Word, Excel, PowerPoint, OneNote, Access (PC Only), Publisher (only on PC).
Other than the above things, it also merged with Microsoft Exchange, SharePoint, Yammer, and Microsoft Teams.
Moreover, it includes the SharePoint intranet, business-class email hosting with a 50 GB mailbox, and custom email domain addresses.
Surely, Office 365 Business Premium provides you a collaborative business environment where you can increase teamwork efficiency and conduct HD video conferencing meetings for up to 250 people within the limit of 4Mbps internet speed.
Definitely, Office 365 Business Premium is a robust Software-as-a-Service (SaaS) solution for your businesses, to benefit from the sharing, productivity, teamwork, and PC and mobile access.
For those who (SMBs) are not satisfied with Office 365, Exchange, and SharePoint, Microsoft Office 365 Business Premium is the best one-pack solution for all their needs.
Installing/Setting Up OneDrive for Business
You can simply access OneDrive for Business from the Office 365 home screen and the Microsoft utility team.
At some point, you may feel The OneDrive User Interface (UI) is somewhat difficult to access but easy to find from scratch.
Similarly, the blue banner at the top of the page gives you access to the App Launcher.
Likewise, to the right of this blue bar is a notification bell symbol, a gear symbol for settings, and a question mark for help.
The first letter of the user is displayed as a circular symbol that shows the user account information and a link from a drive to the symbol.
The navigation bar is displayed on the left. The navigation bar conveniently holds the entire search box.
Below are the File, Recent, Share and Recycle bin symbols. Shared libraries are also under this.
The center of the screen will change depending on the selected subcategory.
Most opened files create a dynamic menu that changes when you click on a folder or file.
As well as, you can open new folders and create hyperlinks to Word Documents, Excel Spreadsheets, PowerPoint Presentations, OneNote Notebooks, Excel for Form, or Website.
When you select the new Microsoft Office document, which will launch in the web version of Word, Excel, or PowerPoint and fills out another browser page or tab.
The different options of this horizontal menu are proper toggles for uploading, sharing, copying, syncing, downloading, streams, file management, and sorting.
Moreover, Microsoft inbuilt colorful illustrated wizard that encourages new users to explore features.
Access your OneDrive account using your Gmail, Phone, and skype, then upload some files and download the Mobile OneDrive app, set up OneDrive on your PC, or share an entire document or folder.
Later, as a Windows 10 user familiar with Microsoft’s design language and user experience, navigating OneDrive for Businesses seemed like an extension of the UI Natural OS.
Of course, I’m working in a browser window, not a folder on my desktop. Copying or uploading files using the menu is very seamless by dragging and dropping different files into the browser window.
One of the great features of OneDrive for Business is the ability to update the status of certain files and folders in real-time.
At a glance, you can see the date and time the file was last edited, who edited it, the file size, and whether it was a private or shared file.
This will reduce the ambiguity about the status of the file and when the file was last accessed or processed. This may seem like a small feature, but it saves you a lot of time because you can view file history and collaboration information at a glance.
All files that you upload to OneDrive for Business are private and secure by default.
As well as, Right-clicking on the file brings up a variety of options for sharing the file with internal or external collaborators.
There is also a shortcut to connecting to Microsoft Flow. It is an automated solution that simplifies workflow creation between applications, enables on-the-fly notifications, enables file synchronization and data collection.
When you sign in for the first time, you’ll be prompted to sync all your files to Microsoft OneDrive for business.
If you have multiple gigabytes of files (and no), we recommend using a desktop client.
And, you can also invite individual users by uploading personal files and folders.
To share a file or folder, get a public link, or enter the email address or name of someone who has already been invited to your account.
Here, you can choose whether sign-in is required and send an invitation email.
Also, it means that you are free to share your documents with external users. Rights are limited to view or edit.
From this pop-up window, you can see who has already shared the document or folder and stop sharing.
For the most part, OneDrive’s popular Move Folder (KFM) feature allows you to transfer content from your desktop, documents, and image folders to OneDrive with a single button.
In addition, we use pointers to transfer documents, desktops, and images to OneDrive with known folders
OneDrive supports Various File Types in the Cloud
Here, one of the major updates to OneDrive for Business is the large number of file formats that you can work directly from the cloud.
Anyone who wants to view a big file or even worse, start a specific desktop program to view information, they appreciate that OneDrive for Business can process it right away.
When you upload popular and less common file formats to OneDrive for the Business folder to see how effective OneDrive is in previewing and opening files.
For native Microsoft file formats, such as .docx and .xlsx, the file is instantly opened as if it were a desktop. It took a while to open the Adobe pdf file.
However, you may be surprised that OneDrive for Business can play various video file formats from the cloud with no problems.
Also, Microsoft enables OneDrive for Business Healthcare X-ray previews, which is a great feature for healthcare providers and can display multi-layered Autodesk and AutoCAD files.
Furthermore, previewing or opening different file types from OneDrive for Business is a very powerful feature in its own right.
In addition, OneDrive adds functionality by sharing files as attachments or secure cloud links. Ability to comment on files (this will trigger notifications with collaborators).
Google Drive has enterprise display support for about 60+ file types that aren’t as comprehensive as OneDrive for Business, and most of these files need to be downloaded and accessed from desktop applications.
This gives OneDrive the advantage of business in general interoperability when working with different file formats.
For companies that have multiple file types, such as design studios and creative studios, are not compatible with OneDrive for Business managing different file types in the cloud.
Effective File Sharing and Collaboration
Microsoft does not recommend OneDrive for Business as a shared platform. However, Microsoft OneDrive for Business consists of many similarities with Google Drive Enterprise.
Instead, it refers to a Microsoft SharePoint Online hosted team site that provides a shared dashboard.
However, it can be used as a Google Drive for work with Microsoft OneDrive for Business colleagues to share, edit, and comment files.
Moreover, you can temporarily share folders and files and collaborate using online Microsoft Office programs.
If you use two products together is up to you.
Syncing your Microsoft OneDrive for business with your desktop app is convenient for travelers because you can access your files while offline.
Similarly, you can also access your documents using the Chrome OS, Android, and iOS mobile apps.
And also, Microsoft offers an extensive library of help content, including how-to information and troubleshooting.
There are always multiple versions of the OS and its software, which can be confusing and you should remember that when searching.
Additionally, there is also an online community where you can ask questions to other users and moderators.
You can also ask a question through the Virtual Assistant, but it will display the search results.
If Buy Microsoft OneDrive for Business as part of Office 365 for Business, you can get 24/7 phone support and create a support ticket for Microsoft Helps or tweet a query.
Integration and Security of OneDrive
OneDrive for Business has a great selection of outside integrations with popular web services.
These are great, but as you can see, OneDrive is great at integrating other Microsoft products (notably Office 365), Office Online series, SharePoint Online, desktop suite integration, and Office 2016 Products.
As of 2015, there is also a separate OneDrive for Business Application Programming Interface (API).
Like most web-integrated APIs, it is based on REST and is well suited for Microsoft-centric businesses. Currently, the number of existing product connections is essential, but there are many new development opportunities.
This is stimulating for companies with a significant share of the common use of SharePoint and Microsoft Office products, and Microsoft’s large partner ecosystem that permits for more value-added connections in the future plan.
Surprisingly, notable investments in global data centers with advanced security features ensure that Microsoft complies with the OneDrive for Business Health Insurance Portability and Accountability Act (HIPAA). No, but he points out that this is largely due to a lack of known HIPAA certification.
This product was audited in accordance with ISO 27001 and was identified as having signed the HIPAA Business Associate Agreement. However, this is not a guarantee of HIPAA compliance within the organization.
Additionally, all data is encrypted between the client and the server via SSL. The remaining data is encrypted using the AES 256-bit encryption key stored in the associated SharePoint content database.
The keys are stored under Microsoft control, allowing access to the data, but tightly controlled by the lockbox system, which allows administrators to quickly gain audited access to the data for troubleshooting purposes. Will be completed.
One of the main benefits of OneDrive for Business is its native integration with Microsoft’s Active Directory (AD) service, which extends its cloud-based counterpart to the Azure Active Directory.
Currently, AD is the only single sign-on (SSO) option, but this is not too bad as AD is the most commonly used business-grade identity management and SSO platform.
Moreover, it has the native two-step verification feature that you can enable or disable from your account settings, so you can add as much security as you need.
Easy File Sharing and Large Space
Microsoft OneDrive for Business provides large amounts of cloud storage per user (1TB or 5TB depending on your plan).
- Access all the OneDrive files on Windows 10 without taking up space on your PC.
- Use your mobile device to scan documents, receipts, business cards, notes, and more to save on OneDrive.
- Save important files and photos in your OneDrive personal arch with an extra layer of protection.
However, it works best when connected to Microsoft Office 365. It features online and desktop versions of Microsoft Productivity Software, as well as Microsoft SharePoint Online, which allows you to share documents and collaborate with your team.
Microsoft’s OneDrive for Business wins the choice of enterprise cloud storage solutions due to its versatility, improved file types, powerful collaboration, file tracking, and sharing capabilities, and more robust file sharing.
Conclusion
Let me know if you know more about OneDrive for Business in 2020 or share this to help others.
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